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More updates FAQ for Aberdeen

3 February 2020

Here is how you modify proposals, check if you are a financial member of PCST, log in to your author account, apply for bursaries, sort out visas and letters of invitation, look at accommodation options, and know the deadlines. Eighteen questions, eighteen answers.

     Eighteen questions, eighteen answers     

a.  As a speaker, when do I have to register for the conference?

All speakers must register by February 28 to be included in the program. If you have not registered by then, your proposal will not be included in the program. 

This only applies to speakers.  Co-authors only need to register if they want to attend the conference, and they can do this at any time. 

b.  What about the early-bird rates?

The early-bird rates ended on 31 January.  But you can still register for the conference:

       https://www.abdn.ac.uk/events/conferences/pcst/registration-565.php

c.  Am I eligible for a discounted registration rate?

People who are financial members of PCST at the time of the conference are eligible for a discount on registration fees.  

You may be financial now, but if your membership expires before the date of the conference you need to renew it.  

d.  How do I check if I am a financial member of PCST?

Check your membership status by logging into your membership account at https://pcst.co/members

This tells you if you are financial or not.  If you are not financial, a note (with a link) tells you how to renew your membership.  Membership lasts for two years, essentially from one conference to the next.

e.  Pre-conference workshops

Details of the workshops will be posted in the next few days.  People can book either as they register, or retrospectively if they have already registered.  

Anyone who has registered for a workshop will be contacted re their choice of workshop. 

Costs are £20.00 for a half day and £40.00 for a full day. Some people may have already paid at a higher rate. They will get an automatic refund onto the card they paid with or via PayPal.

f.  What does the conference registration fee include?

The registration fee includes attendance at the conference, the welcome reception, access to the conference proceedings (either printed or online), access to the conference app, refreshments and lunches throughout the conference.  There are some additional workshops and the conference dinner that are optional extras.

g.  How do I know if I am registered?

Go to:

https://www.store.abdn.ac.uk/conferences-and-events/conferences-symposia-seminars/research-innovation-cpd/pcst-2020

Click on “My account” and either log in or register a new account.  Once you have logged in, scroll down the page to “Order history” for information on what you have paid for.

h.  How do I get a letter of invitation for visa purposes, or a letter of invitation, or an official receipt?

If you require a letter of invitation for visa purposes, this will be issued by the local organising committee after you have registered and paid for the conference. Please contact Nicola Pearce directly about visa issues: n.pearce@abdn.ac.uk

Some institutions require a letter of invitation from the conference organisers before they can attend.  If you need this before you can register, contact Nicola Pearce: n.pearce@abdn.ac.uk

If you need a receipt or an invoice for the registration fee, please contact cpdservices@abdn.ac.uk 

i.  What do I need to know about preparing my presentation (including visual presentations)?

Further instructions on how to prepare presentations will be sent to accepted and registered speakers in February.

j.  What is the deadline for making minor changes to accepted proposals?

Authors can make minor changes until Thursday 26 March 2020 by logging in to your author account. This includes replacing any speakers in Roundtable Discussions or Linked Paper, or making small changes to the wording of your proposal.

Sign in at:  https://conference.pcst.co and click on "Your proposals".

k.  How do I change the primary author/speaker for an accepted proposal?

If you wish to change the primary author of the proposal, please contact chair@pcst.co

l.  How many times can I present at PSCT 2020?

Delegates can only speak twice during the conference (excepting for visual presentations or plenary talks or if you are in a play.  Pre-conference workshops don’t count, nor does chairing a session). If you are participating more than twice, you will be asked to choose the top two proposals and withdraw from the others.   

m.  When will I find out what day I am speaking on? 

You could be allocated to speak on any day.  Speakers should plan to attend the entire conference. Do not ask to speak on a particular day or time as this makes planning the program very difficult.

A preliminary notification of allocated times will be given in early March.

n.  How do I withdraw a proposal?

If your proposal has been accepted, but you are no longer able to attend, please log into your author account at:

      https://conference.pcst.co

 ... then click on the proposal, and on your proposal page, simply click the "Withdraw this proposal" link.

o.  What is the deadline for applications for bursaries?

Applications have closed (31 January). Decisions will be communicated in early February.

p.  Where can I find information about accommodation?

Check the web site: https://www.abdn.ac.uk/events/conferences/pcst/accommodation-561.php

q. Why am I not receiving emails about my proposal?

Emails are sometimes wrongly identified as spam or junk. Before you contact the Program Committee, check your spam or junk files.  And log in to your author account at: https://conference.pcst.co/  for up-to-date information on your proposals.

r.  How do I know if my proposal has been accepted or rejected?

Everyone who submitted a proposal was advised on Monday 20 January if it had been accepted, needed to be modified or had been rejected.

If you did not get this email, check your junk and spam folders, or log in to your author account at: https://conference.pcst.co/

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